VMICC Executive Board Meeting March 3, 2003 Meeting began at 7:15 p.m., VYFS Conference Room Present were Jim English, Gayle Sommers, Dan Schueler, Jolene Lamb, Jack Barbash, Allison Jones, Yvonne Kuperberg, and Marilyn Omey. Guests present were Mark Goldman, Ray Mielbrecht, and Bong Sto Domingo. I. Welcome Previous Minutes: The minutes were not available to view and could not be approved. Changes to the Agenda: Add United Way and Ferry Shenanigans to Items for Board Discussion/Action. II. Treasurer's Report There were no changes in the budget. Some TLC receipts will be turned in after the meeting. One receipt from the Vashon Copy Shop was not signed. It was identified. The King County Agreement is ready to be signed and was given to Jim. Jim will review the Agreement, sign it, and provide copies to the Executive Board Members for reference. III. Announcements The next Heavy Metals Symposium will be held on Saturday, April 26, place to be announced. The Symposium will build on the data that has been gathered and move forward to include more information about Cadmium. United Way: United Way is offering training on Parliamentary Procedure. In order to attend, we need to register VMICC with United Way and agree to provide a volunteer opportunity at least once per year. The Board agreed that the training would be worthwhile and we will register with United Way. Four members are considering attending, including Jim, Dan, Marilyn, and Allison. The training is scheduled for March 27, at Mercerview Community Center, 5:30 to 8:30 p.m. Handouts picked up at the training will be distributed to other Board Members. ACTION ITEM: Allison will register interested Board Members for training and distribute information on time and place again. IV. Public Comment Ray indicated that he would like to be a part of the discussion of the wrap up on the February General Council Meeting. Jim informed him that his comments would be welcome. Mark asked about historical resolutions and how they were made public. He passed a resolution a couple of years ago and it was not on the website. V. Items for Board Discussion/Action ? Elect Board Secretary (replacing Kyle): Yvonne nominated Allison for Secretary. The nomination was seconded. All voted in favor of the nomination. No one was opposed and no one abstained. ? Wrap-up/ Clean up (as needed) re February General Council Meeting: There was discussion on how we will follow up with resolutions and decided to create VMICC letterhead. ACTION ITEM: Dan will forward VMICC logo from website to Allison and Allison will create VMICC letterhead. A short form letter will be created indicating that the resolution was passed and indicating the vote count. The letter and resolution will be printed on letterhead and given to the person who made the resolution to distribute. ACTION ITEM: Allison will create a form letter to include with resolutions. It was also discussed that an instruction form might be helpful for those making a resolution so that VMICC time will be minimal in distributing resolutions. ACTION ITEM: Marilyn will draft an instruction form to hand out for those who make or intend to make a resolution. In addition, resolutions will be posted on the web and Dan is making the database searchable. Mark asked that his resolution be reposted. ACTION ITEM: Dan will repost Mark's resolution on the web page. There was a discussion on whether to re-post all the past resolutions from the previous five years. Due to the time that it would take, we discussed recruiting a volunteer or student to do it. Hiring someone and scanning the resolutions was also discussed. Bong indicated that other UACs have the same filing dilemmas that we have. ACTION ITEM: Allison will post volunteer opportunity with United Way. Marilyn will research recruiting a student. Jim indicated that Kyle was holding about four boxes full of past VMICC papers. There was a discussion on who could hold the information as well as renting a storage facility. ACTION ITEM: Jolene and Allison will research storage facility prices. Ray is discouraged by the VMICC's actions at the last General Council Meeting. According to Ray, UAC information lists us as supporting citizen access to KC government. He feels that the resolutions that passed were not in the scope of the UAC. He did vote in favor of one of the motions, for the sense of it, but felt that it was not well written. Ray also felt that the meeting was a rally, not a discussion. Special interest groups can pack a meeting and throw the vote. There was discussion in response to the issues that Ray raised including the jurisdiction of the UAC, its governing policies and bylaws, and the content of the resolutions. It was decided that the meeting was not an appropriate venue for a lengthy discussion on the matter. A plan was made for Jim to provide a copy of the new Agreement to Ray and allow everyone a chance to research the questions raised. In addition, Marilyn suggested that the issue needs to be clarified and presented as a bylaw amendment. Jolene asked Ray to put the concerns in writing. ACTION ITEM: Jim will get Board and Ray a copy of the new Agreement. Board will further discuss the issue. Representative Joe McDermott sent a letter regarding acknowledging and encouraging the resolutions. The letter was read aloud. Kyle's Resignation: Bong suggested that something be done for Kyle in acknowledgment of his work with the Council. Everyone agreed wholeheartedly. ACTION ITEM: Jim will prepare something for Kyle. Board Member Vacancy: At the next board meeting, we will review the resumes and letters of intent from potential candidates and interview them. The vote will be taken at the meeting and candidates will be present for the vote. Applications must be turned in by March 21. ACTION ITEM: Allison will collect letters from Jolene after March 21 and copy and mail them out to the Board for review. Brief Discussion Regarding Library: Gayle presented some letters from the parties involved in the issue. A summary was given of the dialogue. Misinformation is a major issue and there in no information on a "Welcoming" campaign on the library website. Gayle personally feels that they do not recognize our concerns. Jack talked to Rayna and all other libraries in King County have the same concerns as our communities that more books are the more important that gadgets. KCLS is really emphasizing marketing. Some of the books are being sold wholesale, and others are going into storage. Emails have been sent to Board Members with concerns about the growing rift that is being created. ACTION ITEM: Jim will review the emails that have been sent on the matter and arrange an answer on our resolution from the library. Brief Discussion Regarding Fire Department: Jolene is being personally attacked by and wants the Council to get involved in this important issue. A resolution was passed last year regarding the dispatch and no follow up action was taken. Yvonne and Gayle indicated that they had both written letters to the Fire Commissioners. Allison indicated that the issue is important to the Council and asked for suggestions on what could be done. Jolene indicated that the Board could do the following: o Write the Fire Commissioners o Valley Com be taking over the dispatch as of 8 a.m. Tuesday, March 04, 2003 and the island dispatchers will ring the final tones at 8 a.m. The tones are meant to signal the lack of protection the community will now have and feel that this is a life or death situation. Board members can write Valley Com and urge them to terminate their contract. o Support the Recall of Commissioners. o Attend meetings in the community and speak out on the issues. New faces at meetings make an impact on the fire department. o Contact the Citizens for Representative Fire Leadership, including Joel Wade, Rick Frye, and Jolene Lam for more information. o Elections are coming up and we can vote against re-electing commissions that are contributing to these problems. Act on Gayle's request for $100 for Drug/Alcohol Abuse Advertisement: There was a discussion on advertising as a co-sponsor for the event. Previously the Board had agreed that something needed to be done in response to the ongoing drunk driving issue on the island. Since the island's social service organizations were already planning something, we agreed to support their efforts instead of hosting our own. It was discussed that just providing advertising dollars might open the Council up to further requests and protocol needed to be established on how we would deal with this. Since we are no one present was planning to attend or assist in the planning of the event, it was suggested that the advertisement would truly be an advertisement, and not co-sponsorship. Therefore, no motion was made to allocate the funding. ? Ferry Shenanigans: Following up on an email from May Gerstle, it was discussed whether TLC could use their funds for hiring a lobbyist. The TLC funds do not belong to VMICC and TLC can use them as they choose. ? Board Action on Park District Fees: Not Discussed. VI. Routine Business Motions: Reporting Votes Taken on Motions Passed by General Council: There was discussion that we had not received the motion in writing. ACTION ITEM: Dan will call the person who made the motion and request the motion be submitted before the next General Council Meeting. Presentation/Discussion Topics (To Date): KC Comprehensive Plan Update (estimate 30 minutes with Q&A): It was discussed that we were unclear whether this was the four-year cycle or annual review. In addition, the web site lists that the public comment period is over. ACTION ITEM: Jim will contact Bong, ask if this is the four-year or annual review of the plan, and find out if the public comment period is still open.