VMICC Executive Board Meeting Minutes - Approved August 4, 2003 July 7, 2003 Meeting began at 7:20 p.m., Vashon Island Family Service Present were Gayle Sommers, Dan Schueler, Jack Barbash, Allison Jones, Jolene Lamb, Yvonne Kuperberg, Joan Sells, and Marilyn Omey. Guests present were Cliff Goodman and Hamish Todd. I. Welcome Previous Minutes: Changes suggested, including that the group is not the Executive Board. Change spelling of Jolene and Schueler and Lamb. The minutes were approved as amended. Changes to the Agenda: Add Tramp Harbor and Joan's motion. II. Treasurer's Report: Submitted for signature to Jim to go in for reimbursement. Our estimate for insurance was right on. The picnic is coming up. We are also under budget on supplies and outreach. Printing costs are also coming for Heavy Metals Committee medical brochure. Liability does not specify board names. III. Announcements * Feedback from SOS from Sharon was that the passenger only forum was videotaped and it will be televised. Schedule was distributed. * Sharon Nelson said that Portage Bay first estimates were correct. The added costs are mainly permits. * The next CPID meeting is downtown in the Exchange Building 821 2nd Avenue on 6th floor at 3:00 to 4:30 p.m. This is UAC mandated quarterly meeting from the county to let the UACs have a forum. Next Wednesday. It is the third Wednesday of the quarter. The following meeting for 2003 will be October 15. IV. Public Comment V. Items for Board Discussion/Action * Update on Septic System Issues from Cliff Goodman: Chance for pilot project on Vashon and allowed remodels on repaired septic systems look positive. They also acknowledged that we are paying a high price due to the monopoly of contractors for this service. A public utilities district might be set up which would reduce the cost significantly. A PUD could take on many roles depending on how it is written on a ballot for vote. For funding, we could consider bonds or taking swm (surface water management) fee monies for septic system loans, for example, that would be paid back when the house was sold for hazardous areas. Jack noted that these funds aren't sitting in a pot but they are used to fund major projects in different areas at a time. Next steps are to create an ad hoc committee to continue to deal with these issues. A motion was made to create an ad hoc committee on septic systems, chaired by Cliff Goodman, to be named later. Unanimously voted in favor, motion carries. * Sheriff issues by Hamish Todd: The police are here with our tax dollars and some people are afraid to call the police due to the recent problems on the island with extreme force. Goal is to move back to a place where police are considered heroes and helpers in the community. Next step is to have a periodic public forum to build relationships between the police and the community. (Is there a law against walking with traffic on the highway in rural areas?) This issue will be referred to the Public Safety Committee to host a public forum. If they aren't interested in taking on this issue, we will form an ad hoc committee. Jack noted that long term, it would be good to add the fire department to this discussion. * Disaster preparedness: there is a motion to form a new committee. Rick Frye wrote a letter to the board in distrust of the motion. It is expected that the meeting will be heated. Jolene noted that we make sure people show respect for whoever is speaking. Jim noted that we can refer this to a committee, vote on it, or call it not appropriate for the council. * Board discussed paying for the printing of the hunting safety flyers. Motion was made to approve and unanimously voted for. * KC Governance Commission Issue: Jim and Allison applied. They are looking for someone to represent the urban and rural UACs. More information is needed. * August Meeting: Moved that we have a regular business meeting in August instead of the picnic. * Ferry System: For the July Meeting the transportation committee will report on the ferry system under committee reports. Also SOS will be taken off the agenda as they have noted that they are not a council subcommittee. Joan also noted that the transit advisory committee she serves on doesn't do anything or deal with issues. * Kyle's recognition party- Tentatively scheduled for 31st. Jim will get a plaque. Jack noted that it was hard work to set up the last meeting, so this time we need to stick to a date and go no matter how many people are unable to attend. * Storage status - first place fell through. Jolene checking with other places. * Joan - motion to change bylaw on electing vacancies discussed. As a newly appointed member, Joan felt that the process was unfair and noted that she had been asked inappropriate questions at the interview. Her motion changes the appointment to an election by the general council at the general meeting after interviewing in front of the whole body. Allison suggested that the interview process be removed altogether so that the election was based on the personal statement. Jack agreed that the process should be as similar to the regular election as possible so that there is more equity. There was discussion on whether this really needed to be a bylaw change or an operating procedure change. Joan noted that she will revise her motion and submit is as a bylaw change at the next general meeting. It was noted that any other bylaw changes must be submitted at the next general meeting. * Website - Problems changing over the website from Alaska hosting. VI. Routine Business * Firearm Safety Printing proposed by Rick Frye - Moved, seconded and passed by the Board. * Senior Forum idea by Joan. Yvonne submitted some ideas to Joan. This will be the discussion for the August meeting. * Voting Age - will be discussed in October. * October 13th disaster preparedness forum is scheduled. * Disaster Preparedness Motion will have plenty of time for discussion at the meeting. * Jim will have the next agenda prepared this week for review. Meeting was adjourned at 9:20 p.m. Minutes Prepared By: Allison Jones, Secretary