VMICC Executive Board Meeting Minutes - DRAFT August 4, 2003 Meeting began at 7:15 p.m., Vashon Island Family Service Present were Gayle Sommers, Dan Schueler, Jack Barbash, Allison Jones, Yvonne Kuperberg, Joan Sells, and Marilyn Omey. No guests present. I. Welcome Previous Minutes: Changes suggested, including that last month's minutes did not include printing of hunting safety flyers. Information added and minutes approved as amended. Changes to the Agenda: Added new meeting time: September 2 at 7:15 Youth and Family Services. II. Treasurer's Report: Treasurer not present. III. Announcements * None IV. Public Comment * None V. Items for Board Discussion/Action * None VI. Routine Business * Youth Council Discussion: The Youth Council wants to know if the Community Council (CC) can assist their organization in finding the printing of materials and flyers. As a committee of the CC, this should be standard practice. It was noted that the public safety committee had requested money formally, but that wasn't necessary. Marilyn questioned how much each committee was allotted. There are no amounts stipulated so long as funding is available in the budget. Dan noted that the heavy mental handbook flyer didn't have the CC mentioned and, upon request, they added CC co-sponsorship to the front page. This is the healthcare practitioner's guide. It will also be changed to be printed double sided. Dan also is suggesting that they change the graphics on the cover as well. The first estimate was about $100. There was a discussion of supporting island businesses or going with businesses that are most cost effective. Jim suggested that they get bids from other companies and then take the bids to the island copy shop to see if they could match it or be comparable. Dan will relay this good suggestion. Dan also suggested that the online manual should have links to the mentioned websites. * New Mexico E-mail request: A message was received from an anti-nuclear group asking for the CC to pass a resolution in their support. Gayle email response of this subject was accepted as a good way to handle the request. Since the message did not come from someone on island, the board will not address it. This will be a good precedent to set for this type of issue. * King County Governance Commission: Jim and Marilyn met with the KC Governance Commission last Wednesday. New urban and rural representatives were present. Jim (with support from Marilyn) presented topics that were of concern to islanders, such as the permit process, the sea wall project expenditure (KC had noted that they could not maintain the road and sold us on the seawall project. The board made some suggestions on changes. The last we figure that we heard was half the final amount due to permits). The governance commission, who looks at streamlining projects, basically took the report and no further action was taken at this time. Jim also discussed that Vashon UAC liked the UAC process and our KC representatives. They asked a few questions, including whether the island wanted to incorporate. The board discussed this idea briefly, including that KC does a lot of things that aren't visible. The urban subsidy was discussed that the money goes to a pot and the reality is that the island gets very little back. Jim noted that this was a new term discussed. This seemed to be a touchy subject between unincorporated areas and the incorporated areas surrounding. Gayle noted that her spouse (Paul Sommers) might have economic information. Taxes collected from sales in King County are also a major figure. Discussed that 50% of individuals who work, work off island. Discussed the way things are worded has significant impacts on how people react. * VMICC website status update: Dan noted that email accounts are available and that Allison was the only one who had expressed interest. May Gerstal has suggested that we have one email address for the board that would go to everyone. Everyone thought this was a good idea. Note that this is different than the digest in which you can download all emails into one per day for example, or view them online. Dan also spent significant time updating committee information on the website. Dan is planning to change all the committee web links to clean them up. Marilyn noted that minutes are not being kept by committees anymore. Dan noted that committees could put soft copies of minutes on the web page. Jim suggested that the September board meeting would be a good time to address these issues with the committees. Jim also noted that Dan's suggestion of posting draft minutes and then changing to approved was a great idea. Bong needs to review them in a timely manner so this is a great process suggestion. Jim distributed a list of UACs and their presidents. A UAC forum will be held (an annual requirement) on Tuesday, September 30, in Renton. All board members are invited to attend. Jim will confirm details later. The board thanked Dan for all his hard work on the website and email issues. His work has been invaluable. * Disaster Preparedness Committee Representation: Jim prefers that we have two individuals appointed to this new committee so that they can cover and confer with each other. Gayle is not interested in representing. Joan would like to participate and feels that she will need to spend a lot of time working on this. Next meeting, each member will bring back some goals. They are also working on an organization chart. Gayle noted that Rick Frye has already put in a lot of time into this sort of form. The org chart could be a very important part of establishing this committee. Marilyn noted that she too is interested in working on this project. Joan thinks that all need to be involved. Marilyn noted that she has been involved from the start. Dan is likely to help them set up a website and email. He does not want to be involved in NERO otherwise. Joan and Marilyn were appointed. Allison questioned how decisions would be made and Dan noted that all decisions had to be made by consensus. Joan asked if she and Marilyn were in agreement with NERO (that the CC would take control of it). She noted that people needed to take ownership of their role to make it work and will seek general council involvement, not just reporting to the general council. Jim noted that these are our islands and that we need to work this out together. Jack asked who is representing the business: Pete Murray. The Chamber person was called several times that they have not shown up. Jim noted that this might be due to the Strawberry Fest. * September General Meeting agenda discussion: CAO and Senior Focus Night: The input session for the CAO ends in October so this is a priority. Jim suggested that the senior group could give a short presentation or come in October instead. This will be discussed further. Joan would like Jack to do the visioning exercise for the senior issues. Regarding the CAO, the county will be presenting their reports and once this is presented we can look at issues that affect us and provide feedback. * September Transportation Forum: They will probably do a meeting aside from the general meeting. Allison noted that she will not as involved with the transportation committee in the future and suggested that someone else take that role. Gayle noted that she would like to do it. Jack noted that the noxious weed people might come but isn't sure that they will be available for August. Marilyn noted that the Native Plants guy would be a great program if he were willing to attend. The senior presentation would be great, but they aren't available. So there is currently no program for August. Jim will see if anyone from the county wants to come out. Jack mentioned having the fire department come out and talk about fire safety in this risky time. Keith Yamane was suggested or Mike Kirk. Joan noted that she needed to know by Wednesday for newspaper publication by the outreach committee. Jim will talk to the fire department and the county. Dan noted that someone should mention to Hamish that he should drum up folks for a quorum (25 needed). Yvonne noted that there is a direct relationship between the news articles and the turn out. * Marilyn noted that the motion noted that CC was supposed to 'support and help negotiate' and that this should noted. Marilyn read the motion aloud. This motion will be voted upon at the next general meeting. Gayle noted the terminology just means arranging the meeting. Jim noted that the guy that came was sent to be a public face and help coordinate the meetings. Marilyn said that she talked to him and that they preferred to work with the public safety committee. Jack noted that if there weren't personality differences that the public safety committee would be the format for this idea. There is speculation that Hamish is reluctant to work with the public safety committee. There was discussion what his motives were, reluctancy to deal with it in committee or personality conflicts. Jack noted that we should not let personality differences hinder our work. Joan noted that once he presents his motion, he doesn't necessarily have anything to do with it. Meeting was adjourned at 9:23 p.m. Minutes Prepared By: Allison Jones, Secretary