MINUTES VMICC Board Meeting 10-6-03 Vashon Chamber of Commerce Office DRAFT GENERAL: Welcome: Jim called the meeting to order at 7:19 p.m. Board members present were: Jim, Marilyn, Joan, Yvonne, Jack, Allison, and Dan. Guests present were Bong Stomingo, Sharon Nelson, and Enid Dolstad. Minutes: Previous Board Meeting Minutes were approved. Note that August minutes have not been approved because they were not available. Agenda: Changes to the agenda were suggested by Marilyn to discuss the budget. However, Jolene was not here. Treasurer’s Report: Treasurer not present. Report not available. ANNOUNCEMENTS: UAC forum Feedback (JIM): KC is having serious budget problems. Agenda and information distributed as well as contact information. Services are expected to get cut. There has been no talk of annexation/incorporation for rural areas. White Center and Burien are talking about incorporating. Incentives are being offered. New VMI Watershed Steward: Katy Vanderpool has been the steward for the last two years. She is moving to Snoqualmie. Ray Heller, who has been in Woodenville is coming here now. They did not want to lose Ray and tried to get him to stay on. The watershed steward us generated by the SWIM fee, and that person is a conduit to DDR on things that money might be used for to offset storm drainage problems. Public Safety Committee Crime Forum Reminder; Vashon Ferry Advisory Committee Representation; Etc. This is next Wednesday the 8th at the Fire Station training Center. This is the first quarterly meeting as brought forth by a resolution to the council. PUBLIC COMMENT: Candidate Forum: Enid Dolstad has put together an ad hoc committee to sponsor a candidate forum for this coming election. Wednesday Oct 22 at McMurray at 7 p.m. There will be 11 candidates for local service offices. Candidates will each be able to give a 2-3 minutes talk and then be asked questions. Jim and Dan will help with the microphone. They are also requesting financial help, estimated at $90 split between 4 groups. Dan made a motion to support the event with up to $50 dollars. Yvonne seconded. Motion carried. ROUTINE BUSINESS: Agenda: Set VMICC General Meeting Agenda for Monday, October 20, 2003: The KC CAO/CARA Presentation is scheduled to be a part of our agenda and there will be an information session from 5-7 prior to the meeting. A web site is available to view prior. www.metrokc.gov/ddes/cao/ Dan picked up the file cabinet from Kyle with old VMICC files in it. He said that 90% of the documents are recyclable. Motions: There are two amendments and two motions. Regarding the library request for support. Our contract allows us to pay for services, not to donate money. There was a discussion regarding our ability to wait for reimbursement and how we are setting a precedent of giving out money for community projects. It was also noted that Jim plans to do the motions first while there is a quorum, then the presentations. The committee reports will be at the end. The CAO is requesting 45 minutes and they will be given that amount of time. Amendment discussion will not have a formal minute limit structure. ITEMS FOR BOARD DISCUSSION: KC Comprehensive Plan Presentation @ Nov. Gen Mtg? ALL. The county wants to come talk about the comprehensive plan in November. Board action in lieu of General Membership action? ALL Discussion on board’s ability to make decisions. It was discussed that we will continue to follow the bylaw rules strictly and the governance and policy committee will look at making an amendment. Vashon Disaster Preparedness Coalition Update. JOAN/MARILYN. They are working to formalize the process of the committee. Joan is also requesting to split roles so that Marilyn would represent the community council at meetings and Joan will focus solely on the development of NERO, which might change the name. Jack noted that having one person, one vote for a model of the committee might present some problems and he would like to hear the argument in support of using this model as opposed to the community council model, where everyone has an equal vote. Disaster Preparedness Forum Sponsorship/Details. ALL. October 13 the community council is paying a speaker to talk about this issue. Monday at Chautauqua 7 p.m. Please help hand out flyers. VMICC Sponsor a PSE Generator Safety Demo Sponsorship? ALL. Materials distributed. Holiday Conflicts w/Board & General Meetings. ALL. In the future we will change meetings upon the request of board members for board meetings and by vote at general meetings. Power Point Projector Purchase? ALL. At 2,500 or more, you have to go to a competitive bid. If Or, use a King County Vendor Program. Allison will call Parks and Recreation about having or buying a projection and will ask the parks liaison to lower the screen at every meeting. Joan will call some island businesses and make a request. In addition we will put an ad in the Beachcomber to request the use of any available. Dan noted that they are tricky to set up. It was also noted that we need one by the next council meeting and that we need a rubber strip to protect the cord if we did buy one. VMICC Website Update. Dan Schueler. Motions are now on the web site for view. Minutes are will be available soon as well as the ability to do searches. OTHER Standard email courtesy request by Joan to reply just to the single person if everyone does not need to see it. Marilyn – noted that the work of the heavy metals committee has been exemplary with their pamphlet and wants to give them some recommendation. Joan will submit an article to the Beachcomber in the B&B Section Also, it was noted that the bylaws we are currently using are out of date, as evident by the wrong dollar amount in the amount the board is able to approve to committees for support. We will update the bylaws with any changes we can find in motions or minutes. ADJOURN We adjourned at 8:50 p.m. Minutes Prepared by Allison Jones, Secretary