DRAFT MINUTES
VMICC Board Meeting 11-03-03
Vashon Youth & Family Services

GENERAL:
The meeting was called to order at 7:15 p.m.
Board Members present were:  Jim English, Gayle Sommers, Allison Jones, Jack Barbash; Yvonne Kuperberg; Marilyn Omey, Joan Sells, Jolene Lam, and Dan Schueler.
Guest present were:  Mike Sudduth, Sally Fox.

Previous Board meeting minutes were approved.
Gayle added a discussion about the VMICC Committees to Items for Board Discussion.
Treasurer's Report had no changes as we are waiting for the reimbursement.  The speaker on Disaster Preparedness recently submitted her invoice and it was much less than we expected.

ROUTINE BUSINESS:  
FAC met to discuss vacancies on the committee, which originated when the FAC did a lottery to accept terms of membership.  Rob Robbins and John Sweetman's terms expired.  Mimi Walker was the only applicant.  With the one applicant, Lee Miller resigned, and so John and Ron will remain on the committee and Mimi Walker will be the new member, totaling eight members.  Mimi Walker was appointed and John and Ron were also reappointed to the committee.

Discussed the effects of the limited ferry service on the south end and board members might approach the Tacoma City Council about putting more pressure on WSF regarding the economic effects of the limited service.
 
Set VMICC General Meeting Agenda for Monday, November 17, 2003:
Motions:  NONE.
Annual Budget Review/Approval
Presentations/Discussion Topics (To Date):
  	King County Comprehensive Plan Presentation 45 minutes
King County DOT 15 minutes
Aquatic Reserve Management Plan Scoping for WA DNR (postponed).
Discussion about Aquatic Reserve Meeting.  A fact sheet was distributed at the meeting that Yvonne had attended and a large group of waterfront owners were there that opposed the scooping that was going on.  This meeting would provide another opportunity to give them input.  Yvonne suggests that we have them set up information prior to the general meeting.  Comment on this ends on Nov 7th for the scoping.  Jim proposed that we do this in January and dedicate the meeting to this presentation/forum.
	
ITEMS FOR BOARD DISCUSSION:
Comment Periods:  CAO comment period ends on November 14 and they will compile comments with a new draft that will go to Ron Sims.  Then it will go back to public comment, and then to the KC Council in May/June.  More public comments are taken during their deliberation.  Aquatic reserves comment period is over on November 7.  Dan will contact Susan Oxlhem for more information to post on our VMICC website.

Website:  Board agreed that we will pay an extra $1.50/month out of our outreach budget to get some data on our website.  Joan will also include our website address in her outreach newspaper articles.  Discussion about the competition between the two newspapers on the island and the need to be sensitive to sending articles.  

Follow-up re approved KC Library Motion & $1900 Contribution. We have not received an invoice from the library.  Marilyn will contact the Friends of the Library to get an invoice before the end of December.

Board action regarding annual budget review/approval.  Treasurer recommends increasing category 4 $200.  Discussion about buying a projector and/or a sound system.  Board will research expenditures.  Discussed that if we purchased them, we have a written policy about its use.  Discussion about moving budget line items for the 2004 proposed budget.  Gayle proposed an adjustment in line items for the budget to purchase these items.  Moved and seconded, motion passes.  Gayle will email Jolene and the Treasurer will make a formal request.

Discussion about committee expenditures from the budget.  The budget is first come first serve.  This has been impossible to track due to conglomerate invoices for meeting spaces and printing not being signed off.  Disaster Preparedness was moved to be made an ad hoc committee.  Motion passed.

Reminder - Allison is going to call the Parks District about purchasing a projector!

December General Meeting:  Holiday Party?  Agenda? Allison would like to do a committee recognition of accomplishments.  The Heritage Group would also make a presentation.  Marilyn suggested that we review the plan from last year's visions.  We also discussed doing the council accomplishments.  We also discussed having the meeting catered up to $350.00.  

OTHER
Ideas for next year:  Discussion about having a Day of Caring, having a retreat.  Jack discussed renting a new place for the Sustainable Practices Committee.  Joan mentioned an issue with conflict between our Disaster Preparedness Ad hoc committee and our Safety Committee.  Jim will be gone till December 5th.

Meeting was adjourned at 9:14.


VMICC Executive Board Members:  Jim English, President; Gayle Sommers, VP; Allison Jones, Secretary; Jolene Lamb, Treasurer; Dan Schueler, Clerk of the Council; Jack Barbash; Yvonne Kuperberg; Marilyn Omey, Joan Sells.

Accessible.  Reasonable accommodations and alternate formats provided upon request.  (206-463-3044)