DRAFT MINUTES
VMICC Board Meeting 12-01-03
Vashon Youth & Family Services

GENERAL:
The meeting was called to order at 7:15 p.m.
Board Members present were:  Gayle Sommers, Allison Jones, Jack Barbash; Yvonne Kuperberg; Marilyn Omey, Joan Sells, Jolene Lam, and Dan Schueler.
Guest present were:  Bong StoDomingo, Cosmo Harrigan, and Jean Navarre.

Previous Board meeting minutes were not available.  The election was added to the agenda.  Bong noted that we may go into Executive Session to discuss the election.

Treasurer's Report was distributed.  There is $2,688.57 left in the budget as of 12/1.  Gayle will be purchasing the projector before the end of the year.  Please turn in receipts that are outstanding.  Parks may be interested in helping us manage the projector.  Dan is volunteering to manage the projector as well.  Insurance was noted as being the largest expense to the budget.  Jolene will contact the insurance about invoicing next year to avoid reimbursement.  Marilyn noted that the reimbursement aspect of the contract is extremely cumbersome.  Jolene will check around for other insurance.  Gayle will contact other UACs for insurance.

ROUTINE BUSINESS:  
KC Budget Discussion:  Bong gave an update on other UAC activities.  They are primarily discussing annexation.  Other options that are being discussed are incorporation and township.  296-3325 is Bong's number; 989-3830 is pager.

Youth Council:  Requested funding for youth forums and activities for youth as their funding is diminishing greatly.  They are interested in a forum with adults to open a discussion.  The title would be, "Do I really have to wear my hair like Gary Ridgeway to gain your respect?"  Gayle noted that money may be available through PIT.  Marilyn noted that the variety and linkage between groups is confusing.  Their goal is 1 million for teen defense.  Cosmo discussed some expenses and his idea for a forum.  Cosmo can be reached at:  alcatraz333@hotmail.com.  Joan also encouraged sending a representative to the council meeting to report.  Marilyn will also meet with Jean.

Discussion about committees and budgets:  The amount that is allowed for committee expenses is unclear.  Is it per occurrence, per month?  50 or 100?  Jack recommended that each committee be allowed $100 per year.  Anything over may require presentation to the council.  Marilyn read the P&Ps and it states each occurrence and to the board.  Marilyn noted that the governance and policy committee is looking at our P&Ps.  Jolene noted that that fire department has offered the copy machines to the disaster preparedness committees.  The budget shouldn't be restrictive, but offer a general guideline.  Marilyn will have something available by the January board meeting.  Jack noted that the budget of 100 per year is appropriate given that there are 12 months.  Gayle made a motion to raise the amount from 50 to 100.  Jack seconded.  Marilyn noted changing per occurrence to per year to be approved by the board. 7 for 1 opposed.  Motion carries.  

Discussion about NERO and Disaster Preparedness committee standing.  Jolene noted that the council had accepted Disaster Preparedness as an ad hoc committee, NERO and disaster preparedness had been divided as responsibilities.  They are one committee with different responsibilities.  This will be further discussed in January.

Holiday Party Planning:  Hole in the wall to cater.  Committees have not yet gotten back to the secretary.  Music is still pending.  Historical association will be presenting.  They need a screen but they have their own projector.  Gayle will talk to Parks about the screen.  There are also two resolutions.  Marilyn suggests a compressed business meeting at the beginning of the party.  Allison will check into certificates for May and Mike.  Dan will help Marilyn with a bouquet's column for the beachcomber.    Bonnie Shride will be presenting for the Historical Society.

ELECTION:  New Officers will take over in the January board meeting.

President:  5 Jim, 2 Gayle, 1 Abstain
Vice President:  8 Gayle
Treasurer:  8 Jolene 
Secretary:  8 Marilyn
Clerk:  8 Dan (is responsible for minutes)

OTHER

Meeting was adjourned at 9:14.


VMICC Executive Board Members:  Jim English, President; Gayle Sommers, VP; Allison Jones, Secretary; Jolene Lamb, Treasurer; Dan Schueler, Clerk of the Council; Jack Barbash; Yvonne Kuperberg; Marilyn Omey, Joan Sells.

Accessible.  Reasonable accommodations and alternate formats provided upon request.  (206-463-3044)