VMICC BOARD MEETING April 4, 2005 DRAFT MINUTES President Jim English called the meeting to order shortly after 7:15 p.m. Also present were Joan Sells, vice president, Jolene Lamb, treasurer, May Gerstle, Marilyn Omey , and Terry Gaskill. Vickie Mercer was present as chair of the transportation committee. Board members not present were Drew Carleton, Jack Barbash and Floyd Williams. Guests were Armen Yousoufian and Bill Smith. Minutes from the previous meeting were read and approved with one minor change (spelling of Hester Kremer’s name). May Gerstle agreed to take minutes in the absence of the clerk, with assistance from Marilyn Omey. Marilyn asked that community comment be limited to 3 minutes as the agenda always specifies. Jolene said the treasurer’s report was the same as last month, except we have not received some reimbursements from King County. The agenda was approved. Announcements: The Watershed Plan Public Outreach meeting is Wednesday, April 6th, 6:30 to 9:00 pm in the Chautauqua Multi-Purpose room. Jim stressed the importance of this meeting. The Watershed Plan Committee meeting is Tuesday, April 12th, 3:00 to 6:00 pm at the Library meeting room. Marilyn announced meeting of the Governance and Policy Committee on Tuesday April 5th at McMurray library. The meeting was announced at the last general meeting and in the Beachcomber.. So far Robin Hess, Melvin Mackey and Ray Mielbrecht have volunteered to serve. The committee will review any proposed bylaws amendments, policies and procedures. Floyd Williams has informed Jim of his resignation from the board effective this meeting. The process for filling the vacancy was discussed. There should be articles in the Beachcomber and Loop. It was agreed that expectations of a board member should be stressed and clarified. Public comment: Armen will announce the board vacancy to his e-mail lists if he gets a blurb about the responsibilities. Jim encouraged others to inform their e-mail lists as well. Bill Smith expressed concern that the Watershed Plan committee members are moving too fast on a plan before technical information is available. Technical people say they need four to five more years. The Vashon group should wait before they put anything in “concrete.” Jim explained that the watershed plan is part of WRIA, and is NOT a committee of the Community Council. Susie Kalhorn is liaison between the Vashon Groundwater Protection Committee and WIRA 9. Joan agreed to attend the annual Mayors’ Roundtable breakfast this Saturday in place of Jim. Vickie Mercer reported that WSF planning director Ray Deardorf will present the new WSF tariff proposals at a forum to be held one hour prior to the general meeting on April 18th. The forum will allow public discussion, but comments must be in writing. Ray is also scheduled to speak at the general meeting about the WSF long range plan for the north-end route structure. It was agreed there should be refreshments at the two meetings since they are so long. May will see to this. Regarding passenger only service, Vickie encourages people to write to Sen. Mary Margaret Haugen, chair of the transportation committee, and stress that the WSF plan re-alligns the service, but it is not an “expansion” of service. Copies of Vickie’s letter (e-mail) to Sen. Haugen were distributed and everyone agreed it was an excellent example. Vickie is preparing to do another survey, this one at the north-end dock, of the effects of proposed changes in passenger only service. WSF is now proposing funds for the preservation of the Fauntleroy dock. Vickie has made inquiries to Monorail about extending the line to Fauntleroy. David Vogel has testified to the need for an independent audit of WSF. VMICC insurance for board members was discussed. We must notify the insurance carrier if there is a legal action, but this does not appear to be the case with the current request for public financial disclosure by three board members. Attorney David Vogel has responded that the Public Disclosure Act does not apply to a community organization such as VMICC. Jolene will ask the insurance agent to attend the next board meeting to discuss our coverage. Board member responsibilities were discussed. Expectations should be clear as to attendance at board and general meetings, excused and unexcused absences. Marilyn will ask that this be reviewed by the Governance & Policy Committee, as well as procedures for committees, which are not being followed. Robert’s Rules of order should be used at general meetings, but VMICC bylaws take precedence over Robert’s Rules. We do not have a regular parliamentarian, but Jim will ask John Burke to do this for particular meetings. Joan feels we should lead another task force on another project identified in the board/community retreat last fall. Joan has a list of the suggested projects. It was agreed that getting more bike racks is a good place to start. Joan will write an article and facilitate forming a group to work on it. Terry Gaskill reported on the progress of the public restroom task force. The Park District will consider a $150,000 proposal. General Meeting Agenda for April 18th: WSF Long-range Plan – Ray Deardorf from WSF “State of the Island” report in conjunction with Earthday by Jack Barbash. Progress on public restrooms – Terry Gaskill Bike Racks – Joan Sells Joan Burlingame, King County “rural liaison.” – introduction. Armen raised the question of Vashon separating from King county. Jim suggested it could make an interesting program, perhaps in August. Meeting adjourned at 9:00 p.m. Minutes submitted by May Gerstle and Marilyn Omey