VMICC GOVERNENCE AND POLICY COMMITTEE MINUTES

JULY 8, 2003

An ad-hoc Governence & Policy Committee was convened by Board member Marilyn Omey to review proposed bylaws amendments as required by the current Bylaws.  A permanent committee has not yet been convened  due to lack of volunteers. 

The meeting convened at the home of Melvin Mackey at 7:00 p.m.  In attendance were Melvin Mackey, and Board members Allison Jones and Marilyn Omey.  John Burke, acting parliamentarian for VMICC, had expressed interest but did not attend.

The current Bylaws were reviewed as to the proper procedure in  Article IX.
 One proposed amendment has been submitted by Marilyn Omey to eliminate the age requirement for voting.  A second proposed amendment is expected at the next general meeting on July 21st, the deadline for submitting proposed amendments.  The expected amendment would change the process for filling Board vacancies.  It was noted there is a conflict of interest for Marilyn Omey as the author of one of  the proposed amendments, and this must be taken into account.

It was agreed to solicit community input at the next general meeting.  Melvin Mackey will provide names, addresses and phone members of Committee members and set a deadline of  July 28th to submit comments on the proposed amendments.

The Committee will meet next on July 29th to review the amendments and on August 5th to review a  draft of the Committee's report.  The goal is to have a final report prepared for the September Board meeting.

Submitted by Marilyn Omey, Acting Chairperson. 


JULY 29, 2003

The ad-hoc Governence & Policy Committee met at the home of Melvin Mackey at 7:00 p.m. 
 In attendance were Melvin Mackey, Allison Jones and Marilyn Omey. 

The two proposed Bylaws amendments were reviewed first as the the effect the changes would create.
All known arguments for and against each amendment were reviewed, along with input from one member of  the community.  It was agreed Melvin will write a draft report on the amendment to change the process for filling Board vacancies.  Allison will write a draft report on the amendment to eliminate the age requirement for voting.

Submitted by Marilyn Omey, Acting Chairperson


AUGUST 5, 2003

The ad-hoc Governence & Policy Committee met at the home of Melvin Mackey at 7:00 p.m.   
In attendance were Melvin Mackey, Allision Jones and Marilyn Omey.
Draft reports had previously been sent by e-mail, and were  reviewed and discussed.
It was agreed that a final draft would be prepared and circulated by e-mail.  Marilyn participated in the discussion but did not particpate in the decisions made due to possible conflict of interest.
The decisions were to make no recommendation on the voting age amendment, and to recommend against the Board vacancy amendment.
Allison and Melvin will finalize the report to be submitted to the Board on September 2nd and at the general meeting on September 15th.

Submitted by Marilyn Omey, Acting Chairperson