VMICC General Meeting And Board Operation Policies

General Meetings

President (or his/her designate) shall chair meetings, recognize speakers, make such decisions/rules as necessary to maintain an orderly meeting, and ensure that the Council bylaws and these policies and procedures are followed.

President and clerk shall coordinate the counting of votes on motions.

Written copies of the agenda should be available to all attendees and contain the following, normally in the order listed: Welcome (call to order), approval of minutes (written copies available) by requesting that any corrections be submitted to the clerk, call for additions/changes to agenda, Treasurer's report, introduction of guests, announcements, old business (primarily motions up for vote, new business, guest presentations, new motions, adjournment.

Board Operations

Board members are expected to attend both Board and Council meetings

Board members should familiarize themselves with the Council bylaws and these policies and procedures

Board actions require a Board quorum, except for setting general meeting agendas

The Board may designate specific responsibilities and develop/maintain specific job descriptions for individual board members

The Board shall develop an operating budget annually that provides for the expenses of the Council and its committees

The Board should designate liaisons with all its committees

The Board should insure that the press has a copy of the Council meeting agenda in time to provide reasonable notice

A quorum of the Board may communicate or otherwise take immediate / emergency action on matters of importance to the Island without Council permission provided that the matter would be moot otherwise and provided also that the action is in accordance with the bylaws and adopted policy. The president shall describe the action at the next general meeting and invite comment. If the Council is opposed, then the Board shall take action consistent with the Council's wishes.